Never Miss a License or Subscription Renewal Again
Track software licenses, SaaS subscriptions, domains, hosting, certificates and contracts in one place. Get automatic renewal reminders, see what you spend, and keep every document and license key safe.
Renewals hide in inboxes and spreadsheets
Expiry dates are scattered across emails, invoices and personal spreadsheets — so a domain lapses, a license is not renewed on time, or you keep paying for tools nobody uses.
One register, automatic reminders, real numbers.
WaselTech keeps every subscription, license key, contract, vendor and document together, calculates the status for you, warns the right people before anything expires, and shows exactly what you spend.
Key Features
Renewal Reminders
Automatic email and in-app reminders at 90, 60, 30, 14, 7, 3 and 1 days — and on the day — sent to the responsible person, a backup and your admins.
License Key Vault
License keys are stored encrypted and masked by default. Only permitted users can reveal them, and every reveal is audited.
Cost & Spend Analytics
Monthly and annual recurring cost by category, vendor and department, with Saudi VAT and multi-currency support.
Vendor & Contract Tracking
Keep vendors, contract numbers, support links and account IDs next to each subscription.
Documents & Renewal History
Attach invoices, contracts and certificates, and keep a full history of every renewal — old expiry dates are never overwritten.
Reports in PDF & Excel
Expiring, expired, cost, utilisation and forecast reports with scheduled email delivery, in English and Arabic.
Excel Import & Duplicate Detection
Import your existing list from Excel or CSV with column mapping, validation and duplicate checks — nothing is overwritten silently.
AI Assistant & Insights
Ask “Which subscriptions expire this month?” or “Where can we cut costs?” and get answers from your own data.
Add or Import
Create subscriptions manually or import your existing list from Excel.
Assign Owners
Set the responsible person, a backup, the department and the renewal rules.
Get Reminded
The right people are notified by email and in-app before each expiry.
Renew & Review
Renew in one click with history kept, then review cost and utilisation reports.
Built Around Controlled Access — Your company's data is kept separate from every other company on WaselTech.
Explore Every Module
Guides related to this topic
Practical, no-hype reading from the WaselTech editorial team.
Frequently Asked Questions
Yes. Keys are encrypted at rest, shown masked (for example XXXX-XXXX-XXXX-7824) and only revealed to users with a dedicated permission. Each reveal is written to the audit log, and keys never appear in logs or exports.
Yes. Upload an Excel or CSV file, map its columns, review validation errors and duplicates, then confirm. You also get a downloadable error report.
Yes. The whole module works in Arabic and English with right-to-left layouts, supports any currency, and handles VAT (15% by default) in cost calculations.